AI Adoption Services for Property & Facilities Management

The Future of Property & Facilities Management with AI

AI is transforming property and facilities management by enabling smarter, data-driven decisions and enhancing service quality in a competitive market. As client expectations evolve and regulatory compliance demands grow, AI solutions help property managers stay ahead by optimising portfolio management and improving operational efficiency. AI-powered tools provide real-time insights into property performance, streamline maintenance, and enhance sustainability efforts, ensuring compliance with the latest standards.

At Geeks, we understand the challenges of managing expansive property portfolios while balancing costs and maintaining high service quality. Our expertise in AI-driven solutions helps property managers navigate technological advancements, deliver superior client experiences, and foster stronger relationships. We partner with professionals aligned with leading bodies like RICS, BIFM, and IWFM, supporting them in achieving innovative, efficient, and sustainable property management.

How we help Property & Facilities Management businesses

AI Integration Development

Unlock operational excellence with AI Integration

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AI Opportunity Discovery

Identify where AI can improve efficiency, reduce cost, and deliver real results with a focused discovery process.

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AI Consulting

Partner with experts AI consultants who make AI practical. From roadmap to ROI, we guide your business through every step with strategy, governance, and proof of impact.

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Wireframing & UX Design

Transform your digital presence with Interactive Wireframing and expert UX Design

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Digital Due Diligence

Ambitious business plans supported by a digital transformation that is data-driven and delivers the highest ROI is a dream, no more! DiGence® is the answer.

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Looking to unlock business growth opportunities with the power of AI? Book Your Free Consultation

Featured case studies

We are proud to be on a journey with some ambitious changemakers, breaking through barriers and making the world a better place by using software technology.

Client

Search Acumen

Sector

Legal, Property & Facilities

Company size

200-500

Powering 100,000+ property searches monthly through an AI-driven SaaS platform that automates complex legal processes.

Challenge

To gain a competitive advantage Search Acumen wanted to offer their customers a unique and secure platform. Their vision was to create a...

Solution

Through our partnership, we have developed a deep understanding of Search Acumen’s vision and values. This has allowed us to...

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Client

Architects Registration Board

Sector

Property & Facilities

Company size

11-50

Delivering a secure online payment system that automated fee processing for 33,000 UK architects

Challenge

ARB has nearly 33,000 registered architects, so it is far from simple to process and manage their annual membership fees. The objective was...

Solution

Geeks developed a custom .NET solution by integrating payment gateway RBS Worldpay, existing ARB databases, purpose-built web services,...

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Client

Mortgagez

Sector

Property & Facilities

Company size

2-10

Building a unified mortgage platform that cuts application time by 60% and simplifies the journey from quote to completion

Challenge

As experienced mortgage advisors, the founders of Mortgagez sought to address the issues they saw their customers face while trying to...

Solution

Through our partnership with Mortgagez, we developed a deep understanding of the size, complexity, and scale of their platform's business...

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Client

Search Acumen - REI

Sector

Property & Facilities, Legal

Company size

200-500

Automating analysis of data from 340+ local authorities with REI, the first intelligent tool of its kind in the UK

Challenge

Search Acumen faced a significant challenge with the unstandardised data from over 340 local authorities across the UK. Conveyancers found...

Solution

In a proactive move, Search Acumen developed REI: Real Estate Intelligence , a tool designed to automate and standardise the analysis of...

Impact

REI marks a significant advancement in how local authority data is handled in the UK, becoming the first of its kind on the market. ...

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Client

Fixatex Ltd

Sector

Construction, Property & Facilities

Company size

50-200

Replacing 100 daily calls with a self-serve booking system delivered in weeks

Challenge

Fixatex encountered a significant challenge in the manual handling of customer bookings for their engineering services, which needed a...

Solution

We embarked on a Digital Evolution journey with Fixatex, starting with Solution Design to create a blueprint for success in harnessing this...

Impact

This fast-paced, well-coordinated effort highlighted our commitment to collaboration and partnership. By thoroughly understanding...

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Client

Arthur Beeston Law

Sector

Property & Facilities, Legal

Company size

11-50

Designing a unified management portal that accelerates property transactions and redefines service in legal tech

Challenge

In the realm of property law, Arthur Beeston Law recognised a unique opportunity to lead a transformative change. The industry,...

Solution

As a trusted partner in innovation and transformation, Arthur Beeston Law sought Geeks’ expertise to design a comprehensive solution...

Impact

With the new management portal, Arthur Beeston Law is poised to disrupt the property-legal sector. Property transactions can now be...

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Client

Search Acumen - Robbie Project

Sector

Property & Facilities, Legal

Company size

200-500

Automating 95% of email processing with “Robbie”, the AI model transforming data handling at scale

Challenge

Search Acumen regularly engages in strategy sessions with Geeks for a detailed assessment of their day-to-day operations, finding...

Solution

To break through this barrier to growth, Geeks developed a custom Machine Learning model, trained to classify emails into different...

Impact

The AI agent Instantly reviews and processes ≥95% of incoming emails with no human assistance. Over 58,000 emails were...

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Client

Commtel Ltd T/A Telguard

Sector

Property & Facilities

Company size

11-50

Built a cloud-based platform (Cirrus) that cut manual work and improved control across 1000s of Telguard devices

Challenge

In the rapidly evolving telecommunications landscape, Commtel identified a golden opportunity to enhance their data management capabilities...

Solution

Enter "Cirrus" – a name as innovative as the solution itself, cleverly coined by Commtel. Geeks partnered with Commtel to bring this...

Impact

Since its launch in 2022, the cloud-based tool has significantly streamlined data management processes, leading to substantial time savings...

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Client

MITIE PLC Group

Sector

Property & Facilities

Company size

11-50

Developing a Lean Six Sigma-driven cleaning management system that cuts process time and resource waste across MITIE’s blue-chip clients

Challenge

Geeks were commissioned to create a bespoke application, under the guidance of Jon Lightowler, to deliver a process cleaning management...

Solution

Based on Lean Six Sigma principles, the application allows cleaning managers to build cleaning processes for complex sites, and that allows...

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Client

Birkin Group

Sector

Property & Facilities

Company size

1,000-5,000

Defining Birkin Group’s digital transformation roadmap through an AI Opportunity Discovery workshop

Challenge

Birkin Group stands at a crossroads in the rapidly evolving facilities services sector, where enhancing operational efficiency and quality...

Solution

In response to this complex challenge, Geeks facilitated an AI Opportunity Discovery workshop tailored specifically for the Birkin Group....

Impact

The AI Opportunity Discovery workshop delivered significant impacts for Birkin Group. By systematically identifying their operational...

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Featured insights

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